Washington University of St. Louis Cardiothoracic Surgery in St. Louis, Missouri

Job Type/Schedule

This position is full-time and works approximately 40 hours per week.

Department Name/Job Location

This position is in the Department of Cardiothoracic Surgery. The position is located at St. Louis Children's Hospital. This position is for the Medical School Campus.

Essential Functions


Position performs secretarial duties such as typing medical dictation, preparing spreadsheet/report formats, filing, etc.


  1. Types reports, agendas, and other documents using PC-based software for scheduling, spreadsheet analysis, budget/finance reports, clinic statistical data, etc.
  2. Transcribes medical documents such as letters, correspondence, medical record notes, nurse’s notes, and manuscripts
  3. Maintains medical records and notes
  4. Answers telephone, takes messages, and forwards to appropriate persons
  5. Maintains daily appointment schedule for visitors and patient office visits
  6. Maintains file system, including retrieval, copy, and disposal of files
  7. Maintains memberships, societies, licensures, and curriculum vitae
  8. Coordinates programs such as residency, student clerk-ship work-study services, and interoffice clerical functions
  9. Assists administrative/physician staff during peak times, vacations/illnesses
  10. Greets visitors and routes incoming mail

Required Qualifications

Equivalent of high school diploma with 2 years of experience in healthcare/medical-related office setting

Preferred Qualifications

  • Ability to type and use various software packages, set up spreadsheet/report formats, and working knowledge of medical terminology
  • Effective verbal, written and interpersonal communication skills; proven decision-making skills and ability to work independently
  • Working knowledge of general office equipment and computers (specifically Microsoft Office)

Salary Range

The hiring range for this position is $13.75 - $17.19 per hour.


  • Retirement Savings Plan

  • 22 vacation days

  • 8 Paid Holidays

  • Sick Time

  • Tuition benefits for employee, spouse and dependent children

  • Free Metro Link/ Bus pass

  • Free Life Insurance

  • Health, Dental, Vision

  • Health Savings Accounts (HSA)

  • Long Term Disability Insurance

  • Flex Spending Plan

  • Other Benefits

Med School HR website (medschoolhr.wustl.edu)

EOE Statement

Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

Job Title: Medical Secretary II - Cardiothoracic Surgery - 37071

Job ID: 37071

Location: Medical School

Full/Part Time: Full-Time

Regular/Temporary: Regular