QTC Management Clinic Office Coordinator Spec in Kansas City, Missouri

Requisition Number*17-0498

Post Date7/17/2017

TitleClinic Office Coordinator Spec

FLSA StatusNon-Exempt

PT/FTTemporary - Full Time = 40 Hours

CityKansas City



Job Summary:

Under general supervision, the Clinic Office Coordinator operates in the lead role of a Medical Assistant and performs front and back office duties, to include phones, data entry, and assisting in the examination process of claimants under the direction

of a physician. Interviews claimants, measures vital signs and records information on claimants' charts, draws and collects blood samples from claimants, prepares specimens for laboratory analysis, and conducts a variety of diagnostic tests.

Essential Duties and Responsibilities

  • Performs standard diagnostic procedures accurately, efficiently, and with the highest quality including but not limited to: 12-lead electrocardiograms, proficient venipuncture, and preparation of lab specimens for laboratory courier, pulmonary function

test (PFT), arterial flow Doppler studies, and other clinical diagnostic studies assigned to meet the needs of the organization

  • Performs lead duties for optimal back office flow

  • Performs housekeeping functions such as: changing exam room table paper, upkeep of cleanliness of the office (exam rooms, bathrooms, waiting area, front office, lab room, medical equipment, etc.)

  • Responsible for day to day workflows under the direction of the Office Manager and/or Regional Manager

  • Implements new and revised office and clinical procedures under direction

  • Data entry and review of computerized worksheets manually completed by claimants

  • Reviews and edits reports in proprietary software application to ensure accuracy in context, grammar, spelling, and consistency.

  • Assists in the retrieval of diagnostic tests for scanning into propriety software application

  • Responsible for ordering and maintaining office and clinical supplies as directed

  • Works closely with supervisor to support efforts in budgetary objectives

  • Assists Office Manager in the personnel problems and promotes positive employee relations under the direction of the supervising Manager

  • Assists Office Manager and/or Regional Manager in staff scheduling and coordination of team member activities

  • Communicates issues and proposes solutions to management

  • Other duties as assigned to meet the needs of the organization



  • Excellent verbal and written communication skills

  • Knowledge of medical terminology and body systems

  • Knowledge of EMR and MS Office Suite software applications

  • The ability to organize plan and coordinate multiple tasks with a high sense of urgency and follow-through

  • Ability to work both in a team environment as well as independently

  • Exceptional Customer Service skills; team builder

  • Ability to interact with providers, operational teams and clients

  • Must be able to multi-task in a fast-paced environment

  • Ability to demonstrate an understanding of applicable policies and procedures.

  • Ability to maintain conditions that ensure a healthy and safe working environment

Education and/or Experience: (includes certificate & licenses)

  • High school diploma, or equivalent experience/combined education

  • Appropriate certification and experience as, a Medical Assistant, Phlebotomist, LVN, LPN, EMT, Military Medic, Hospital Corpsman, etc. required.

  • Medical Assistant Certification/Registration or meet state requirements

  • 3 to 5 years of medical assistant experience in a lead capacity

  • CPR certification required

  • Technology driven medical data entry system experience or related computer data entry

  • Experience in Occupational Medicine clinic, General Medical, Internal Medicine work environment preferred

  • Phlebotomy certification preferred

  • First Aid certification preferred

Physical and Mental Requirements:

The physical and mental requirements and abilities described herein represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities

to perform the essential functions.

Specific mental requirements and abilities essential to the performance of this position include but are not intended to be all-inclusive: reading comprehension and writing capabilities, adaptability, analyzing, assessing, calculating, decision-making, good

judgment, social skills, ability to follow instructions, and self management.

Specific physical requirements and abilities essential to the performance of this position include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is regularly

required to stand; sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arm. The employee is occasionally required to walk and stop, kneel, crouch, crawl, or lift and/or move up to 20 pounds.

This job description supersedes all prior job descriptions and is intended to describe the general content and essential requirements for the position listed above. It is not to be construed as an exhaustive statement of requirements, duties and responsibilities.

Management reserves the right to add or change the duties of this position as required at any time.

QTC Management Inc. is a VEVRAA Federal contractor and an Equal Opportunity Employer. The company has an ongoing commitment to affirmative action and the creation of a workplace free of discrimination, harassment and retaliation. The company recruits, hires,

trains, and promotes individuals in all job titles without regard to race, color, creed, religion, ancestry, national origin, age, sex, sexual orientation, people with disabilities protected under law, and protected veteran status.

  • All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.

  • Please view Equal Employment Opportunity Posters provided by OFCCPhere.