City Wide Maintenance Accounting/Administrative Support Specialist in Fenton, Missouri

Accounting/Administrative Support

We are recruiting an accounting/administrative leader. The best candidate will enhance the department reputation by accepting ownership for flawless office support, will explore opportunities to add value and efficiency to the company, and act as internal customer service to other employee partners. Additionally, the ideal candidate has the aptitude to figure out complex situations.

Culture Must Haves: *the ability to maintain, develop and facilitate relationships with customers and other contacts inside and outside of the organization *highly motivated and detail oriented personality *a superior work ethic *a positive attitude *self-starter *effective and professional oral and written communication skills *good planning and organizational skills to balance and prioritize work *the desire to work collaboratively with colleagues *the desire to learn and grow personally and professionally with a growing, entrepreneurial company *the ability to adhere to all company policies, procedures and business ethic codes *a professional image

Duties including, but not limited to:

Accounts Payable Review expense reports and credit card statements for accurate coding Enter invoices into the AP system Process weekly payment runs for AP disbursements Match and file invoices with check copies Research and resolve issues for vendors Meet weekly payment run and monthly close deadlines Perform month end close procedures

Accounts Receivable: Research, correct, and apply all transactions related to cash applications: cash posting, unapplied cash, credit balances with a high degree of accuracy Set up new customers in the AR system Maintain AR files Contact customers for payment on past due balances Meet minimum collection goals Identify and communicate problem accounts or issues to management Perform month end close procedures

Billing Prepare and store information; preparing folders and labels for new accounts; rearranging materials for space allocations; filing information in designated areas Key new accounts into Great Plains and Microsoft CRM Maintain file integrity and operations by adhering to filing system procedures; following policies; reporting needed changes. Provide information by locating files; searching files for misplaced items and replenishing information Process invoicing as required Other duties as assigned

Qualifications High School Diploma, additional education a plus 3 years office/data entry experience preferred. Knowledge in Great Plains or equivalent ERP is preferred. Familiar with CRM, Microsoft Excel and Outlook familiarity with Accounts Receivable and Accounts Payable functions preferred.

Salary based on experience.

Drug and Criminal background check required

Supervisory Responsibility This position has no supervisory responsibilities.

Work Environment This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers and calculators.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is a largely sedentary role; however, some filing, walking and carrying is required. This would require the ability to lift files, walk to the mail box, open filing cabinets and bend or stand on a stool as necessary.

Position Type and Expected Hours of Work This is a full-time position. Typical days and hours of work are Monday through Friday 8:00 a.m. to 5 p.m. Some flexibility in hours is allowed, but the employee must be available during the “core” work hours.

Travel No travel is expected for this position.

City Wide

City Wide: Serving Commercial Properties Across the United States

City Wide is a national organization of locally-owned businesses that manages maintenance services for commercial properties. Founded in Kansas City in 1961, we have grown to support a national sales and management organization in more than 50 cities around the United States. Our company culture derives from the values of our founders, and emphasizes professionalism, trust, and community service.

City Wide offers the dual benefits of a small-business atmosphere and a national support organization. Here you will find a strong culture of entrepreneurship with high expectations, and a culture of coaching and support to back it up.

Come work for City Wide, and you will find unparalleled peer support and an organization entirely supportive of your professional development and success. Employee excellence is featured at monthly scorecard meetings, encouraged with employee-generated recognition and reward programs, and celebrated with annual and occasional events and awards.

Company Website: www.GoCityWide.com/stlouis

Accounting/Administrative Support

We are recruiting an accounting/administrative leader. The best candidate will enhance the department reputation by accepting ownership for flawless office support, will explore opportunities to add value and efficiency to the company, and act as internal customer service to other employee partners. Additionally, the ideal candidate has the aptitude to figure out complex situations.

Culture Must Haves: *the ability to maintain, develop and facilitate relationships with customers and other contacts inside and outside of the organization *highly motivated and detail oriented personality *a superior work ethic *a positive attitude *self-starter *effective and professional oral and written communication skills *good planning and organizational skills to balance and prioritize work *the desire to work collaboratively with colleagues *the desire to learn and grow personally and professionally with a growing, entrepreneurial company *the ability to adhere to all company policies, procedures and business ethic codes *a professional image

Duties including, but not limited to:

Accounts Payable Review expense reports and credit card statements for accurate coding Enter invoices into the AP system Process weekly payment runs for AP disbursements Match and file invoices with check copies Research and resolve issues for vendors Meet weekly payment run and monthly close deadlines Perform month end close procedures

Accounts Receivable: Research, correct, and apply all transactions related to cash applications: cash posting, unapplied cash, credit balances with a high degree of accuracy Set up new customers in the AR system Maintain AR files Contact customers for payment on past due balances Meet minimum collection goals Identify and communicate problem accounts or issues to management Perform month end close procedures

Billing Prepare and store information; preparing folders and labels for new accounts; rearranging materials for space allocations; filing information in designated areas Key new accounts into Great Plains and Microsoft CRM Maintain file integrity and operations by adhering to filing system procedures; following policies; reporting needed changes. Provide information by locating files; searching files for misplaced items and replenishing information Process invoicing as required Other duties as assigned

Qualifications High School Diploma, additional education a plus 3 years office/data entry experience preferred. Knowledge in Great Plains or equivalent ERP is preferred. Familiar with CRM, Microsoft Excel and Outlook familiarity with Accounts Receivable and Accounts Payable functions preferred.

Salary based on experience.

Drug and Criminal background check required

Supervisory Responsibility This position has no supervisory responsibilities.

Work Environment This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers and calculators.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is a largely sedentary role; however, some filing, walking and carrying is required. This would require the ability to lift files, walk to the mail box, open filing cabinets and bend or stand on a stool as necessary.

Position Type and Expected Hours of Work This is a full-time position. Typical days and hours of work are Monday through Friday 8:00 a.m. to 5 p.m. Some flexibility in hours is allowed, but the employee must be available during the “core” work hours.

Travel No travel is expected for this position.

Location: Fenton, MO

Type: Full Time